A few hours ago a deadline was about to pass. I had promised someone I would send them the final draft of a file before they got into their office this morning. I also knew that I would not be available to re-send it if there was a problem because of a previous commitment. I wrote the e-mail and pressed send. Immediately the following window appeared:Wow… how often have you done that? ‘Hey I am sending you this file’ and then you forget to attach it? Sometimes you catch yourself and sometimes you only realize it when the return e-mail of ‘what file?’ comes through. Fortunately Outlook 2013 saved me in this case – I was tired and likely would not have realized it, and my colleague would have had nothing to work on this morning. Thanks Outlook!
I have been using Microsoft Office 2013 since it was in early beta mode, and I still find features on a daily basis that I love. Of course, some of them I have been using all along, like Action Items.
Microsoft Outlook analyzes your e-mails and lets you know if it has found things, like Action Items. So when I received the following e-mail:
At the top of the e-mail the following option now appears:
Because there is an address in the e-mail (I think it is LinkedIn’s main offices) the Bing Maps option appears; however it is the Action Items that I like… Outlook’s intelligent analysis determined that the e-mail was asking me to do something, so when you click on Action Items you see the following:
Nice… you can now see at a glance what is being asked of you in the e-mail. But that is not the end of it…
Fred wants to meet me for coffee Thursday morning. You will notice that the application bar has the option of Suggested Meetings.
So the good news is it found the meeting. It did get the time wrong, and I am not quite sure how that happened, but it does make sure you keep on your toes. You can click on Schedule Meeting and it will create the calendar object, including inviting Fred. How cool is that?
Try it out… it’s not perfect, but it’s pretty good!
Many small and midsize businesses today are considering the use of cloud-based software applications for the ease, accessibility, and cost benefits they can offer. At the same time, many still need an on-site platform for a range of needs from hosting applications, to print sharing, to storing sensitive financial data.
As our valued partner of Office 365, we would love to tell you more about how both of these products have enabled many partners to provide valuable and cost-effective solutions to their customers. We will also have Sharon Bennett, a Microsoft Small Business Specialist and Microsoft Certified Trainer join to speak about deploying Windows Server 2012 with Office 365 and how you can help grow your business with these products.
Learn key resources to enable your organization to deliver these solutions and a special offer available to get you selling today!
Join the one hour webinar on September 16th, 2013 from 10:00 AM – 11:00 AM (EST)!
Hey Mitch, why is it that every time I install Microsoft office 2013 for my customers I have to log in with a Microsoft Account (Formerly Live ID)? Why can’t I just use a product key like I used to? I always use my own Microsoft Account, and I am now the registered user for hundreds of installations of Office 2013!
I have been confronted by partners, customers, and end users with variants of this question for months, and I always tell them the same thing… there is NO requirement to log onto a Microsoft Account when installing Microsoft Office 2013. Unfortunately people don’t read the fine print!
Microsoft Office 2013 was designed to work with the cloud – Office 365 is of course the answer, and gives you so much more than just the client software. In fact, with Office 365 Microsoft is moving to a subscription-based service, rather than an up-front purchase model. Especially in the enterprise but also in smaller businesses and the home it is easier on the pocketbook to pay monthly than up front.
Not all of you agree… Okay, that is fine; if you do not want to work with Office 365, and would rather buy the FPP and not integrate with any of the on-line services (including licensing and activation!) then it is simple… in the Activate Office screen under the big NEXT button there is a little option to ‘Enter a product key instead.’ I admit it, the font size makes it easy to miss, but it is indeed there (note the highlighted section in the screen capture).
Now here’s the fun part… at least from a Deployment standpoint. There is a better way of installing Microsoft Office that does not require you to type in a product key every time: create a .MSP file with the Microsoft Office Customization Tool. It is only available with the Pro versions of Microsoft Office, and even at that only with media attached to a volume license. However if you have that, your life will be much easier:
- Attach the media to your PC (either by inserting the DVD or by mounting the .ISO file).
- Open a Command Prompt.
- Navigate to the root directory of the media (as pictured it is D:\)
- type setup /admin
This will open the Microsoft Office Customization Tool.
- You will be prompted to select the product that you want to customize (in this case Microsoft Office Professional Plus 2013 (64-bit)), or to open an existing customization file. Click OK.
While this tool gives you a lot of options that you can configure (and I encourage you to explore!) I will focus on two specific options.
Installation location and organization name
I like the fact that the OCT allows me to enter my organization name (as well as the default installation path). If I am installing Office on a small number of computers then it really doesn’t bother me to type in the organization name, but if I have to install it on dozens (or thousands) then this really helps me out.
Licensing and user interface
If I am going to the trouble (okay, it’s not that much trouble) of customization, then I might as well do it right. Let’s click in the Navigation Pane to Licensing and user interface.
If you have a Key Management Server (KMS) in your organization then you should let it manage your licenses, but most smaller organizations won’t have this, so we are going to select the radio button Enter another product key to enter our Multiple Activation Key (MAK). In the appropriate box you can enter your key, which will be 25-characters. You will also have to check the box ‘I accept the terms in the License Agreement’ if you don’t want your end users having to do it.
Speaking of end users, the same screen lets you change the Display level of the installation… so they can see it happening, or not. I like to set the level to None, but send a Completion notice so they will be advised when the installation is complete.
**NOTE: The product key used herein is obviously not a legitimate one. The OCT does verify that your Product Key is valid, else it will not let you navigate from this screen.
Navigate to where you plan to save it and enter a file name, and press Save. You are almost ready!
Now that you have created your .MSP file, all you have to do is place it in the updates directory of your installation media. If you are using an .ISO file then you can simply mount the file and copy it in. If you are deploying from a USB key or network share then you can simply copy the file. If you are still deploying from CDs then I am afraid you are going to have to create a new disc… and suffer the ridicule of people who think that CDs are so last decade :)
Microsoft goes to great efforts with every new product release to make it easier on end users and IT Pros alike to deploy and use their technologies. While the cloud connection is great (and some of us love being able to activate our applications by entering our Microsoft or Organizational Account!) it is not the only game in town, and so the old ways are still available to you. You just may have to dig a little deeper, look a little harder… or ask someone like me! :)
Office arrives in the cloud on Feb. 27th!
Virtual Launch Event for the new Office 365 for business.
Date Wednesday, February 27th 8 am PDT and 5 pm PDT
- Learn how the new Office 365 can help people do their best work in a world of devices and services
- Hear customers talk about how Office 365 is transforming the way they deliver productivity tools across their organization
- See how Office 365 delivers new experiences combining the power of social with collaboration, email and unified communications
- Join in a live Q&A with Microsoft executives and product experts
In the past I have had a few contests that have had pretty good response – I have given away some decent prizes, and I know a lot of people have really enjoyed it.
Now, in honour of this blog’s 100,000th hit (Achieved October 30!) I am launching a new contest in conjunction with the Microsoft Office team… it’s so big, I have to create a new e-mail account to regulate the traffic!
I have spoken about Office 365 before, and have been a faithful user since it launched (and BPOS before that). I have shown it to hundred if not thousands of people, and it is not a tough sell to show them that it is simply the best productivity solution available, combining the power of Microsoft Office Pro Plus with the cloud-based Exchange Server, SharePoint Server, and Lync, all for a low monthly fee which means no upfront costs and no ongoing support costs!
Office 365 ProPlus is the new Office delivered fast to all your Windows devices – including Windows RT! Office 365 ProPlus includes Word, PowerPoint, Excel, Outlook, OneNote, Access, Publisher, and Lync. You will be able to preview Office 365 ProPlus applications and manage up to 25 users with a preview account… at no cost, for up to 30 days.
When your preview is up you can either discontinue using it or, if you liked it, convert your preview subscription to a full subscription quite easily!
Office 365 Pro Plus has some great features, including:
- Fast streaming installation on up to 5 computers per user
- Runs side-by-side with your existing Office programs
- Integrates with in-house email and collaboration solutions
- Your settings stay with you when you move to a different computer
- Flexible deployment – use the cloud or your own infrastructure
Register for the Guided Evaluation
Register to access technical product resources—such as forums, solution accelerators, whitepapers, and webcasts—at the Office 365 ProPlus Preview Resource Page.
- Review Office 365 ProPlus Preview system requirements
- Register for evaluation
- Sign up for an Office 365 ProPlus Preview account and install evaluation software for a limited-time trial
- Provision up to 25 evaluators within your organization using the Office 365 ProPlus administration interface
- Direct your evaluators to log in to their new Office 365 ProPlus Preview accounts
- Receive three (3) emails with resources to guide you and notification of the next release
- Use blogs and forums to share tips
Now here’s the contest:
- Click on this link and download the bits!
- Wait for the confirmation e-mail that you will receive when the download is complete.
- Forward that confirmation e-mail to Office365@garvis.ca .
- Install it and use it!!! That’s it… you are entered to win one of two great prize packages from Microsoft and Jabra!
A Microsoft XBox Kinect bundle, including a Kinect device plus THREE hot XBox Kinect games!
A Jabra SPEAK 410 Lync / speakerphone / speaker!
**Odds of winning depend on the number of entries. The only restriction to winners is that they cannot be full time employees of SWMI Consulting Group (sorry Theresa!).
I was really excited when Microsoft released its Social Connectors for Microsoft Office Outlook 2010 (Outlook Social Connectors Make it Easier to Keep Track). In Office 2013 they have, in my opinion, made them even better.
For reasons that defy logic my main contact list (the one I have been maintaining since 1996) has 2,882 contacts in it… many of whom, I am sure, could be deleted without causing any issue or notice. Some of those contacts, however, are people that I will one day need to speak to again… even though by looking at their e-mail address (or even name) I have no idea who they are right now.
I get a lot of e-mail from a lot of people. Not that infrequently I get an e-mail from someone who I should know… but don’t. If an e-mail looks important, but I don’t know who it is from, I will do a bit of research. Before I delete the e-mail (I never delete it, I just mark it as read which means it is gone forever unless I actively go searching) I go to LinkedIn and see if the person sending the e-mail is a contact of mine. Next I go to Facebook and see if they are a ‘friend’. You would be surprised how much you can tell about a person you are not sure you have ever met just from these two sources.
Of course, with 1,000 ‘friends’ on Facebook and 1,200 contact on LinkedIn, that may or may not help… but it is a start.
Now here’s the thing… there is a lot of crossover between my two networks. I find it hard enough to believe that I know 1,200 people, but 2,200 people would be really hard to believe. So let’s assume that the people that I deal with are more accurate with their LinkedIn profile than with their Facebook (Or might have a picture of a butterfly on Facebook and a professional headshot on LinkedIn. So new in Outlook 2013 is the ability to prioritize your networks… ‘Show this network information when available, instead of information from other networks’. If nothing else it limits the number of people whose pictures in my Outlook are of butterflies.
I still love the fact that when I have a meeting or conference call planned I can see in advance who I am meeting with. In this case I know Damir, but I sat in on a call on Wednesday with 125 other people, and it was nice to be able to see the faces that went along with the names. This goes equally well when someone sends me an e-mail… I have the option of seeing who I am communicating with, if I so choose. Of course you can minimize this or even turn it off if you want – it is all up to you.
Outlook Social Connectors have been making my life a bit easier for three years, and they will continue to do so into the future. I am glad that Microsoft is still innovating and finding new ways to stay fresh. I would have liked to have seen a Twitter connector included in 2013, but that would have only been for updates, and so many people are cross-posting their tweets to Facebook so it doesn’t really matter.
- Office 2013: First cool new feature for me! (garvis.ca)
Like so many geeks I have been patiently waiting for the beta release of Microsoft Office 2013. I downloaded and installed it this week, and have been liking it. I will start posting about new features as I discover them, and here is the first such post.
Like many people I live in Outlook… or at least in my Exchange calendars, which when I am on the PC means Outlook (see my article from February 3rd, 2010 on Connecting to Multiple Exchange Servers within Microsoft Office Outlook 2010). That means that any time they add clarity and relevant information to Outlook I am happy.
I have been on the road this week so I have not had a lot of opportunity to play with the new Outlook, with the exception of checking my mail. This morning however I went into the calendar for the first time (I love the look and feel… as you can see I have five calendars open simultaneously, and being able to manage them all the way I want to is important… four of them on one side together, and my SWMI calendar separate on the right in this case).
I noticed something new at the top of the calendar… a cloud icon. At first I figured it had to do with my cloud-based e-mail, but that didn’t make sense. I quickly realized that Outlook (within the Calendar context) was showing me the local weather, along with a three-day forecast.
Nice! By default it detected New York City, but it did not take much work to click on the drop-down arrow and select my home town of Oakville, Ontario.
Now when I turn on the computer from my basement I will be able to see what the forecast is for the next few days… wherever I may be .
I’ll be in Chicago next week… any bets that it will be windy?