My First Surface Article

Ok, so maybe it is not my first article on Microsoft Surface, but it is the first article that I am writing from one.  A friend here was kind enough to loan me one for a few weeks, and even though my EliteBook is within arm’s reach I decided to spend my morning on this device exclusively… to get used to it and all.

The keyboard was the first challenge that I anticipated… the flat, waterproof keys reminded me at a glance of the chicklet keyboard of the Atari 400.  How wrong I was… although the keyboard does take some getting used to, it is really quite friendly and easy to use.  The missing function keys also struck me as a worry… I use the F-keys pretty regularly, and it did not take long for me to notice their absence.  I expect that I am in the minority on this point though… IT Pros and Devs will miss them, but the vast majority of end users will likely not even notice that they are missing**.  The responsiveness is another thing worried me (I noticed it as I was writing this paragraph).  I seemed to be typing faster than the keyboard could send the keys to the screen.  That however turned out to be not a problem with the Surface, but rather with the app that I am using to write.

**Edit Feb. 1: The top row of keys is indeed the function keys, but on the keyboard I have the numbers are not printed.  As with many keyboards, you need to press the Fn key to shift to the Function, so Alt-Fn-Play is the same as Alt-F4.

Theresa Garvis, my lovely wife and very capable business manager, has been using her Surface since the end of October, and she has been loving it.  When I discussed my concerns with the keyboard she assured me that she used the keyboard… but the truth is that she gets along without it just as easily. ‘I have used the on-screen keyboard without any problems, and it works great for me.  The only reason I use the external keyboard is because it is there, and have never had any problem when I left it at home.’

The Surface RT does not have nearly the kind of horsepower that I need for my day to day computer use.  However I am not your average computer user, and I expect that with 2 GB of RAM, a 1.3GHz NVIDEA TEGRA 3 Quad-Core CPU, and 32 GB of storage (a chunk of which is used for the OS) most end-users will be happy with it.  My son Aaron started high school this year, and was eager to swap out his EliteBook for the Surface.  He found that the only thing that he couldn’t do with his Surface was a school app that requires Flash Player… and I have not yet looked into a solution for this.  In the meantime he is happy using one of the home computers for his French homework, and the rest of the time he sequesters himself in his room with his Surface.

The Surface is not intended to be a desktop/laptop replacement, but it could very well be that for many people.  But what about the rest of us who absolutely need more power?  What about those of us who need legacy apps? I personally immediately felt the missing link in the Office chain – no Outlook.  In fact, this is a complaint I have heard from quite a number of people who have gone out and bought Surfaces… what do I do without my Outlook??

Outlook is not the only app that people are missing on the Surface (or, more accurately, on Windows RT) but it is a big one.  Most of the functionality of Outlook that I use is actually available in Microsoft Mail, Calendar, and Contacts (all of which come standard with Windows RT).  However let’s be honest… if you are used to Outlook there really isn’t a viable alternative.

So what do we do? On the one hand we have a really powerful tablet that runs Windows 8, and on the other we have a device that isn’t quite powerful enough for us.  But what if we could harness the power of our desktop from the Surface?  What if we could use all of our apps and resources of the great but heavy desktop that is always connected directly from Windows RT? Wouldn’t that be great?

We can… and in my next article I will show you how you can do it too, using a few simple tricks and some free tools.

Oh and by the way, I wrote this entire article using the free WordPress app that I downloaded from the Windows Store, using the regular keyboard!

Office 2013 Social Connectors

I was really excited when Microsoft released its Social Connectors for Microsoft Office Outlook 2010 (Outlook Social Connectors Make it Easier to Keep Track).  In Office 2013 they have, in my opinion, made them even better.

For reasons that defy logic my main contact list (the one I have been maintaining since 1996) has 2,882 contacts in it… many of whom, I am sure, could be deleted without causing any issue or notice.  Some of those contacts, however, are people that I will one day need to speak to again… even though by looking at their e-mail address (or even name) I have no idea who they are right now.

I get a lot of e-mail from a lot of people.  Not that infrequently I get an e-mail from someone who I should know… but don’t.  If an e-mail looks important, but I don’t know who it is from, I will do a bit of research.  Before I delete the e-mail (I never delete it, I just mark it as read which means it is gone forever unless I actively go searching) I go to LinkedIn and see if the person sending the e-mail is a contact of mine.  Next I go to Facebook and see if they are a ‘friend’.  You would be surprised how much you can tell about a person you are not sure you have ever met just from these two sources.

Of course, with 1,000 ‘friends’ on Facebook and 1,200 contact on LinkedIn, that may or may not help… but it is a start.

Now here’s the thing… there is a lot of crossover between my two networks.  I find it hard enough to believe that I know 1,200 people, but 2,200 people would be really hard to believe.  So let’s assume that the people that I deal with are more accurate with their LinkedIn profile than with their Facebook (Or might have a picture of a butterfly on Facebook and a professional headshot on LinkedIn.  So new in Outlook 2013 is the ability to prioritize your networks… ‘Show this network information when available, instead of information from other networks’.  If nothing else it limits the number of people whose pictures in my Outlook are of butterflies.

I still love the fact that when I have a meeting or conference call planned I can see in advance who I am meeting with.  In this case I know Damir, but I sat in on a call on Wednesday with 125 other people, and it was nice to be able to see the faces that went along with the names.  This goes equally well when someone sends me an e-mail… I have the option of seeing who I am communicating with, if I so choose.  Of course you can minimize this or even turn it off if you want – it is all up to you.

 

Outlook Social Connectors have been making my life a bit easier for three years, and they will continue to do so into the future.  I am glad that Microsoft is still innovating and finding new ways to stay fresh.  I would have liked to have seen a Twitter connector included in 2013, but that would have only been for updates, and so many people are cross-posting their tweets to Facebook so it doesn’t really matter.

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