Not Now… When?

You sent someone an e-mail and you get an Out of Office Reply that reads something like this:

I am on vacation for a fortnight and upon returning I will be deleting all of my e-mail.  Please resend on January 10.

Now wait a minute… your e-mail to them was important, but are you going to remember to resend it to them in two weeks time?  Probably not… lucky for you, Microsoft Office Outlook offers a way for you to send it now and schedule the delivery for whenever you want.  Here’s how:

  1. Create your e-mail.
  2. In the Ribbon Toolbar, click on Options.
  3. Under ‘More Options’ click Delay Delivery.
  4. In the Properties window make sure the check box next to Do not deliver before is checked, and enter the date you want to deliver it… and the time.
  5. Click Close.
  6. Send your e-mail as you normally would!

If you watch these things, the e-mail will remain in your Outbox until it is time to deliver it… so if you change your mind, it would be easy to go there and delete it.  Only after the time is right will it send and then move into your Sent Items folder.

So there you have it… an easy way to make sure that your e-mail is delivered when you want it, without having to remember to send it at that moment.

If you are wondering about the timing of this article, there is indeed a reason for this timing.  This article will publish the morning of Tuesday, December 29th, 2015.  While I will be at my desk during the day, in the evening I will be heading to the airport for a much needed vacation.  As such, this space (www.garvis.ca) will remain quiet for a fortnight, but don’t worry… I will be back, recharged and ready to go, by mid-January.  In the meantime thank you for your continued readership.  I wish you all a happy, healthy, and prosperous 2016!

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